Clerks and clerk staff,
It has come to our attention that there are two rounding errors and a formula error on the CFY 2018-19 Original Budget Request form, but they may not apply to your county. The issues are not apparent or applicable in every situation so you may not have run into this issue yet.
When it might be seen:
Example 1: You get a warning on Exhibit A that you have unallocated FTE or over-allocated FTE on line 12 of Exhibit B1, but your Line 12 shows zero.
Example 2: You get a warning on Exhibit A that your totals for dollars or FTE on Section 1a does not tie to Section 1b; however, both numbers are visually the same.
Example 1: The Clerk FTE allocation from Exhibit B is carried over to B1 goes past two digits after the decimal. What is visible is 0.63, but what is in the background for excel is 0.634528.
Example 2: The FTE amount for the current budget request goes past two digits after the decimal and when compared to the CFY 2017-18 Operational Budget, the two do not match even though the visible numbers are the same.
We also discovered that Column Z for FICA/SS did not get pulled into the formula for totals in cell B1316. As this is for “Bucketed” amounts, it is not used very often and we have only seen a few counties with this error.
For both situations, the CCOC has made corrections to the form and uploaded a version 4 online. https://flccoc.org/forms/ You DO NOT have to use the new version, provided you are using at least version 2. If you are receiving these errors on Exhibit A, please contact a Budget Manager to have your form corrected before your final submission. You may also leave the warnings on Exhibit A, note that you verified the data, and we will make the corrections when you submit your form. We apologize for the inconvenience.
Also, as a reminder, our offices will be closed on Monday due to the observance of Memorial Day. We will reopen Tuesday, May 29, 2018. If you have any questions or concerns, do not hesitate to contact a Budget Manager.